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Correspondence & Deputations

Members of the public are invited to participate in the public process by submitting correspondence, appearing as a deputation before Council or a Committee, or speaking at Council or Committee of the Whole during the Public Comment Period of the Agenda.

Procedural By-law 2018-20

Any correspondence addressed to Council is placed on the appropriate public agenda, which is posted on the Agenda, Minutes & Reports page of the Town’s website. Any personal information you choose to disclose in your letter will become part of the public record and your name will be published in the Agenda.

To correspond with Council through one of the Committees of Council, submit written correspondence to the Clerk's Office. Please include your name and contact information including a telephone number where you can be reached.

Calendar of Council and Committee of the Whole Meetings

In accordance with the Town's Procedural By-law, any person wishing to present to Council during a regularly scheduled Council or Committee of the Whole meeting must submit a completed Deputation Request Form to the Town Clerk no later than 9:00 a.m. on the Monday  prior to the subject meeting.

If, following the release of the Council or Committee of the Whole Agenda, a member of the public wishes to appear as a deputation regarding a matter included on the Agenda, the deadline to submit a Deputation Request Form to the Town Clerk is 12:00 p.m. noon on the Friday immediately before the subject meeting. This submission must also include any deputation materials.

Upon receipt, the Town Clerk will confirm with the requestor that there is room on the meeting Agenda to accommodate the deputation.

Ten minutes is allocated for each deputation.

If you wish to appear as a deputation, please contact the Clerk's Office. A Deputation Request Form must be submitted as part of a request to appear infront of Council.

Submit your Deputation Form to the Town Clerk

Calendar of Council and Committee of the Whole Meetings

Decorum dictates respect for all opinions and individuals are reminded there is zero tolerance for coarse language and inappropriate behaviour.

In accordance with the Town's Procedural By-law:

  • Fifteen minutes is allotted at each regularly scheduled Council Meeting to receive public comments regarding Town matters
  • Ten minutes per section is allotted at each regularly scheduled Committee of the Whole meeting to receive comments regarding any matter listed on the Agenda:
    • Finance, Administration and Enforcement Services
    • Community Services and Infrastructure & Public Works
    • Planning, Building and Development Services

Individuals wishing to speak at this time do not have to register in advance with the Clerk's Office. Each individual speaking is allotted three minutes to provide comment.

The speaker will be required to provide his or her name, address, and will address his or her comments to the Chair.

Please be advised that the Public Comment Period is not intended as a time for Council or Committee of the Whole to receive questions from the Public.

Public comments during a Council meeting can be regarding any topic, not including:

  • Personnel
  • Litigation or potential litigation matters
  • Matters that are a follow up to a Public Meeting

Public comments during a Committee of the Whole meeting are restricted to comments regarding that meeting's agenda topics, not including:

  • Personnel
  • Litigation or potential litigation matters
  • Matters that are a follow up to a Public Meeting

Calendar of Council and Committee of the Whole Meetings

For more information about getting involved with the Town, please visit our Public Engagement page.


Contacts

All Town Council
Includes the Mayor, Deputy Mayor & Councillors
519-599-3131 x232

All Town Council & Clerk
Includes all of Council & Town Clerk
519-599-3131 x232

Clerk's Office
519-599-3131 x232

Documents

By-laws