Members of the public can make a presentation, also referred to as a deputation, to Council or a Committee.
Deputations allow members of the public to appear in person before Council, Committee of the Whole or a Committee of Council. For information regarding each option, please review the information below:
Deputations to Council and Committee of the Whole
- If you wish to present to Council during a Council or Committee of the Whole meeting, you must submit a completed Deputation Request Form and materials to the Town Clerk by 9:00 a.m. on the Friday, 10 days in advance of the Council meeting and 11 days in advance of the Committee of the Whole Meeting.
- Following the release of the agenda, if you wish to appear as a deputation regarding any matter included on the agenda, you must submit your Deputation Request Form and materials to the Town Clerk by no later than 9:00 a.m. on the Thursday immediately before the subject meeting.
Deputation material can be in the form of an email, letter or presentation. Once you have submitted your form and materials, the Town Clerk will confirm with you that there is room on the meeting agenda to accommodate your deputation, with 10 minutes allotted for each deputation.
Deputations to Committees of Council
It is important to note that there is a maximum of two Deputations permitted at each Committee of Council meeting, with 10 minutes allotted for each deputation.
It is important to note personal information included in correspondence and deputations may become part of the public record and included in the agenda package.
Decorum dictates respect for all opinions and individuals are reminded there is zero tolerance for coarse language and inappropriate behaviour.